Friday, June 8, 2012

A Step in Time Saves Nine

Busy managers have a lot in common with busy freelancers, so it’s only natural that time-saving tips for managers would also work for you.

During an average workday, a manager’s work load consists of numerous important as well as  unimportant items. Much of a manager’s time involves sending and receiving information, mostly through speaking with workers under his or her charge. During the long hours managers work, they’re busy doing a lot of mostly fragmented things with a variety of people. So important for a manager to manage their time wisely so they don’t go mad. Does this sound like your typical work day. If so, here are some time-saving tips that will increase your productivity and help you to retain your sanity.

    1. Work at as clean a desk as possible. There’s nothing worse than trying to find that one paper that you need to complete a project. Move projects, important correspondence, and such off your desk each week on schedule.

    2. Handle routine paperwork, such as correspondence, only once.  While this is difficult to achieve without help, make an effort.
    3. Create a To Do List. Depending on how busy you are, you might create one for the week or perhaps one every few days. Cross off items you complete as soon as you finish them.

    4. Employ the A-B-C priority system. Once you have made your To Do List, place an “A” next to items of top importance, a “B” next to those less important but that still need to be done, and a “C” next to those with the least importance.  You may find that the ones with a “C” next to them may complete themselves automatically or may not need doing at all.

    5. Also ask yourself, “Am I making the best use of my time right now?” If the answer is no, then take immediate steps to remedy the situation.

    6. Give yourself a reward upon completion of a job. Go for a walk or stop at your local coffee shop for a cup of joe and a sweet treat.

    7. Plan five minutes of review time into your daily schedule. Look at what happened yesterday, what will happen today, and what you need to do tomorrow. The more you plan out your day or week, the more you’ll accomplish.

    8. If you’re especially busy, delegate low-priority jobs to others.  Perhaps hire a high school or college student to do preliminary research, set up interviews, order supplies, or filing.

    9. Force yourself to make decisions. Always take some sort of action on an important job to keep it moving forward. Delays result from simply avoiding decisions.

    10. At the end of each day, take 15 minutes to plan tomorrow. Knowing what you need to do helps to keep things organized should an unexpected emergency develop.

Remember, as your freelance business increases, so do the stresses of everyday work and life. Staying organized will help you to better cope with the ups and downs of this business.

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