Doing the Lecture Circuit

As you get more into freelance writing, you’ll probably discover that you’ll need to support your writing efforts by going out on the road. You’ll have to brave audiences, interviewers, and television cameras to push your wares. This isn’t such a bad idea when you figure that the more visible you are, the more your writing will sell, especially if you’re doing books. The opposite is also true---you don't have to write a bestseller to find yourself in demand for speaking engagements.

And even if you don't have a book to promote, speaking engagements are a good way to promote yourself and your specialty, as well as to make some extra money. Begin locally at first. Start with small audiences and once you’ve gained the needed confidence in your abilities and in the value of your efforts, you'll be ready to speak before larger audiences and receive higher fees.

And speaking of fees: Organizations love to call the money they give you to speak an honorarium. Just as the word “literary” implies that you’re writing on a higher plane, so the word “honorarium” implies that it’s an honor to speak to a particular group, and since it’s an honor, the organization doesn’t have to pay you as much. Take the word “honorarium” out of your vocabulary. In order to give a good presentation, you have to spend time putting it together, so you need to be paid a fair amount. This might be as low as $25 for a short speech to several hundred for a one to two-hour lecture, to well over $1,000 for a six-hour seminar.

The best approach to being sought out as a speaker is by creating a good programs to start with, letting program chairmen know about them, and then letting your reputation spread. Charity groups, schools, businesses, clubs, retirement villages,in fact, all sorts of organizations might be interested in your presentations. Program chairmen are always looking for something new and interesting. Let them know what you have.

Your programs can be anything you make them, from a concise speech to a well-integrated Powerpoint  presentation. You’ve got a lot of material in your files just waiting to be used. Think about the work you've published and the amount of information you gathered that you didn’t use. What is there in it that would make a good program? Take a topic from your main subject, or look back into the files of your research material to see if there are other angles that, developed a bit further, might be of interest to your audiences. Use your own illustrations or find some that will illustrate your material. Remember, it’s important to develop an inventory, but certain programs may really catch on, so you’ll be able to do them a number of times. It’s much like selling reprints of your writing, only live.

How do you go about getting your name around to the right people? There are two schools of thought here. One is that you should be subtle about making arrangements and the other is the direct approach. 
Whatever method you use to line up speaking engagements, make sure you’re as professional as possible. Some believe you should never ask to be a speaker—always be in the position of being asked. They’re the ones who use the term “honorarium”—this attitude comes from the academic side of the lecture fence. But you’re not an academic. You’re a writer. Therefore, promote yourself as such. Eventually, people and organizations will come to you asking if you’d speak for them.

To seek a broader audience for your lecturing, produce a simple flyer announcing your subjects for either  seminars or speeches. Post it where influential people might see it. Hand out a few to your business friends asking them to pass them on to appropriate people. Create a special speaking page on your Web site where you can list some of your most successful programs.

As a spinoff of lecture engagements, you can also teach continuing education courses, either in-depth on the same subjects or on other related to the kind of writing you do. For instance, let’s say you write about genealogy. You could develop a short course to teach the basics. You can even develop courses based on the type of writing you do—article writing, short-story writing, novel writing, for example.

If you’ve written a book, you may want to alert the local press, so they can send a reporter to cover your talk. And don’t forget local radio and T.V. stations that may want to schedule you for an interview.  For radio, you can even do this from your home via phone. Create a press kit and email it to local media outlets along with a good digital photo of yourself. Have a professional photo taken or take it yourself, but make it as professional as you can.  And be sure to prepare a short bio to send to the organization for which you’ll be speaking so that whoever is in charge will be able to introduce you properly.

And when you’re doing a lecture or seminar, be sure to bring along copies of your articles and place them strategically around the room. Keep a couple in reserve in your briefcase to hand to special people you meet. If you have a book coming out, bring along a sample copy and order blanks for it. Call attention to the existence of all this material before you leave the podium if the person who introduced you failed to do so.

Controlling What Comes In vs. What Goes Out

Let’s face it, unless you’ve just written a best seller and have sold the movie rights to it, you won’t make a whole lot freelancing. That’s the truth and there’s no getting away from it. So to maximize your profits, you have to control your expenses—and not just your business expenses.

To set up a good system to control your overhead, you should take a look at how other small business do it. The first, and most important, thing to do is to keep careful records of what you spend on every item and review the figures regularly. Keep an eye out for bargains and buy in bulk at a discount when you can. Use credit wisely—but don’t become dependent on it. Create a budget and stick to it. And lastly, update your equipment when you can afford to. In other words, put some money back into your business.

You'll want to measure your success against the cost of it to see where you can cut corners and still maintain your needed writing routine. While the latest and greatest computer and phone equipment might be nice and will impress your friends, neither is necessary to conduct your freelance business. In fact, you may not want to buy the latest computer with the latest operating system.

For example, let’s say you have some programs that you know how to use well. It’s likely that if you upgrade to the latest Windows, for instance, those programs will no longer work on your system. You’ll have to go out and buy new ones or new versions of the old ones and that takes money. Plus, you’ll have to take the time to learn the new programs and that takes time and time is money. The same applies to your phone. If you have to have a cell phone, then consider a prepay plan like Tracfone that will enable to you to keep your costs in line and not give you another bill to pay every month.

How you handle the basic, materials of your trade is a matter too important to ignore. However the thought process may begin, you’ll soon find yourself composing and refining your thoughts on paper. Perhaps you’ll begin in longhand on a legal pad. Or maybe you’ll go directly to your computer and compose on the screen. Keep an eye on how you use paper. Do you really have to use fresh sheets for your notes? Why not print out your notes on the used pieces of paper? Likewise, do you need to buy special note pads or can you employ the backs of used envelopes to jot down memos or to-do lists? This may sound frugal, but it does save money. And while you’re at it, why not reuse those large envelopes in which you get other mail. Of course, in all cases, the envelopes shouldn’t have more than an address and return address on them, both of which you can cover over with labels and new addresses. To reseal them, buy some clear shipping tape.

You'll be dollars ahead if you study religiously every tip that comes your way regarding items you can get for less or, better still, for free. Know what you need and be on the lookout for sales. For example, you know you’ll need to buy additional print cartridges for your printer, so why not buy them from a discount house like LD Products and take advantage of their occasional sales and free shipping on weekends.

When you need office supplies, don’t make a beeline for your nearest Staples or Office Max. Instead, check online first and keep an eye peeled for sales of printing paper at your local supermarket when school begins in September and at drug retailers like Walgreens.

Today, you don’t even have to buy books new. There are plenty of places to buy used copies, both online and at book sales. And don’t forget that you can still borrow them from your local library, and they won’t cost you a dime unless you return them late.

Look at each item on your budget, including food and utilities, and examine alternatives. Can you use another service, such as UPS, in place of the U.S. Mail and save money? You don’t have to spend hours clipping coupons to get bargains.

Also, consider how you do your research. Technology in general has enabled people to spend far less for communications. Not so long ago, you would have had to pay hefty long-distance charges to interview someone across country—and even worse, within your state. Today, most phone companies, both cell and land line services, offer package plans that include long distance—one amount for all services per month. While before you would have had to keep a phone log of each call, today you needn’t worry about it. Instead, you can deduct a portion of your phone bill for your business.

You can even conduct interviews or get the information you need by E-mail. An advantage to using E-mail is it enables you to send the questions you want to ask ahead, so that your interviewee can prepare, resulting in a more productive interview. It also enables those who speak English as a second language to get an assistant to send you the answers to your questions in clear English, so there will be no misunderstandings.

Finally, you’ll need to record your expenses so you can interpret them as you go. There are a number of programs that allow you to do this. Try to find one that will let you record each expense right after you pay for it, then will let you compile all your expenses for tax purposes.  Splash Money from www.iambic.com is one such program that works with smartphones, tablets, laptop and desktop computers.