Passing Work Along

Most writers don’t even think of passing work along when they get swamped. But it’s good business to do just that. Instead of saying “No” as noted in last week’s blog, it might be a good idea to consider farming out some tasks. But which ones?

Obviously, you want to do all the writing. That’s only natural. But there are other more mundane jobs that could be done by someone else. Passing a task along to someone else in a more appropriate position to do it can maximize the value of your time—and help you make more money in the long run.

As the owner of a one-person business, you have only so many hours in a day to get things done, and that includes your writing and other household chores. So let’s begin with business tasks.

Whether an expert who knows something you don't, somebody under you whose time costs less, or a colleague with time to spare when you're in a crunch, delegating to the right person can be more efficient all around than taking on every task that crosses your path. To delegate work is not to dump, instead, it’s a way to assign a task in a clear, productive way.

Other tasks that could be delegated to someone else include doing background research, typing final drafts on another computer, taking photographs to accompany articles, sorting mail, and filing. The person you assign to take photos must be adept enough at photography to provide good results. However, the other tasks can be done by high school or college students looking to earn some extra money or seniors who are looking for something to do.

Either way, you need to pay these people. “Won’t that cut into my bottom line?” you ask. Yes and no. Paying them minimum wage to take care of these extra tasks will enable you more time to work on writing and thus to write more, increasing your income. Calculate what your time is worth and compare it to the cost of hiring out. It’s just good business.

So when is the right time to pass a job along? Usually, it’s when you face routine, technical, or short tasks or those you don't have time for.

An expert, such as a professional photographer, can often do specialized jobs better. And though they charge more, they can do the job faster and better than you can, saving you both money and time.

Tell the person who will be doing the task exactly what you want done. But unless you're teaching a brand-new skill, don't dictate how to do the job, itself. People learn more and are better motivated when they can figure things out for themselves. Communication is very important when you're delegating. And be sure to ask if the person understands what they are to do.

Tell the person exactly how much authority you're granting. In other words, how much they can do in your name. Is there a dollar limit to the job? A decision point at which you must be consulted? Defining authority helps the person perform the task within the bounds you consider appropriate.

Lastly, you have deadlines, and so should any person doing tasks for you. Set a deadline for any job you farm out and find out if the person can do the job within that time before they begin. What they’ll be doing for you may also affect your deadline, as in the case of outsourced photography. If you have a deadline on your end, make sure their due date is earlier in case they need extra time or you need to correct something.

Just Say No

After beating procrastination, you may have another challenge to getting writing done.
One of the biggest reasons work doesn't get done is that there may simply be too much to do. However, this rarely happens to a beginning writer. But one who’s been in the writing biz for a while can easily be overwhelmed.

Sometimes the biggest favor you can do for everyone involved is to just say "No." When the war on drugs, the Government adopted the phrase “Just say no.” But that can be a terribly hard thing to do, especially if you’re a freelance writer who lives from one project to the next. Saying no just may mean tearing up your meal ticket.

To get control of this situation, take these four steps:       

    ●    Know what's being asked of you and why. Determine if you’re in a position to handle a job. Do you have the expertise? And more importantly, do you have the time? If the answer to both questions is yes, then you understand the request and how it affects you.

    ●    Refuse the request—say "No." Sure, saying "No" is easier said than done, but just start with an "n" sound, and then put your mouth in the shape of an "o" and say "No, I'm sorry, I can't do it."

    ●    Follow your refusal with logical reasons. Simply and clearly state the reasons that you can't do the project. "No, I'm sorry. I can't do it because I have three other commitments." Some editors will take your “No” as a bargaining tactic and up the ante. But stick to your guns. If you accept higher pay but have to rush to get the job done and make mistakes, then you may put the relationship you have with that editor at risk.

    ●    If you can’t do the job, suggest some alternatives. If you understand the what and why behind the request, suggesting another way or another writer who may be able to do it is easier. "No. I'm sorry. I can't. but so and so knows just as much about that subject as I do and he may be able to do the job."

It’s important to keep the solid relationships you have with editors rather than risk losing them because you end up doing a bad job on a project Learning to say “No” will bolster your professionalism and encourage editors to call you when they have another project.

When Should You Quit Your Day Job

People daydream. Writers daydream even more. Perhaps you’re sitting in your cubicle right now dreaming of the day when you can tell your boss to stick it and take up the full-time life of a writer.  Lots of people do it, so why shouldn’t you?

Daydreams keep you on an even keel. They help balance the frustrations in your life. They give you hope. But what they don’t tell you is just how you’re going to make it after you quit your day job.

Believe it or not, the writing business ain’t what it used to be. Publishers are paying writers the same amount for articles and stories as they did 30 years ago. Advances for books are actually less today than they were 30 years ago. What business do you know that hasn’t given its employees a raise in 30 years? The answer is none. Even burger slingers at McDonald’s have seen increases in the minimum wage.

The problem with most writers, yourself included, is that you have no idea what’s happening in this business. Your daydreams take you to some far off glamorous place where you see yourself making the big bucks, like all those famous writers you read about. You effectively don rose-tinted glasses and see the world through a fantasy-like haze.

Well, it’s time to come down to Earth. Take off those rose-colored glasses and see the writing world for what it is—a rather gruesome place to make a living. Well, it may not be all that bad, but it’s not what it used to be.

If your goal is to become a full-time writer, you need to plan ahead. Getting one or two articles or stories published is a start, but it won’t earn you a living. Oh, but you plan to write books and make lots of money. Better think again. Writing books for most writers is a labor of love. If you’re lucky, you’ll sell one book a year, but the reality is that it may take you several years to sell a book in today’s market. And don’t forget the 15 percent your agent will take and another 20-30 percent that the IRS will take, and you aren’t left with much.

But you say you don’t have to wait that long with ebook publishing and outlets like Amazon’s Kindle. If you’re selling a book for $2.99—the average price for an ebook—just think how many books you’ll have to sell to equal your current salary.

So unless you’re insane, don’t quit your day job until you’re making enough money from writing to pay at least some of your bills. If you have a family, that may be never.

The solution to this vexing problem is to diversify. Writing, at least the type of writing you’ve been daydreaming about, can’t be your only source of income. You’ll need to put on your creative thinking cap and come up with ways to supplement your writing income.

The first rule is to try not to do anything that isn’t in some way connected to your writing and what you write. You could do other types of writing, such as copywriting, public relations work, or screenplays. You could also capitalize on the subject matter you write about, especially if you become an expert in a certain area. Armed with the knowledge you’ve gained from writing articles and books, you could develop courses and lectures. Yes, there is that old adage that those that can’t teach. But don’t you believe that for a minute. In fact, those that can have more insight and are better teachers.

You need to look at the bigger picture. Think of all the ways you can make money from your writing. Then work like hell. Only then should you quite your day job.

Breaking the Bubble

Have you dreamed of quitting your 9-5 job and becoming a freelance writer? Sure, you have—and so have a lot of others, but only a few ever act on it. Have you ever wondered why?

Linda Formichelli, author of Write Your Way Out of the Rat Race, recently posted a blog for Writer’s Digest in which she extolls the virtues of quitting your day job to take up writing as a career. And while she touches briefly on a few of the negative points, she mostly presents a rosy picture of this transition. And why shouldn’t she? After all, she’s promoting her book, published by Writer’s Digest Books, on this very subject.

But there are a lot of pins, needles, and knives out there that will try to break your dream bubble before you even get started.

To break into freelance writing, you have two choices—literally jump right in by quitting your day job one day and beginning your writing career the next (definitely NOT recommended), or you can plan ahead for a smoother transition.

There’s more to making dreams come true than just wishing them so. Formichelli mentions feeding your family several times in her blog. But she doesn’t clarify what that means. First, how many people are in your family? Feeding them is only the tip of the iceberg. What about clothing, and medical and dental care?

Let’s face it, you have a better chance of succeeding in freelancing if you’re single. No, you shouldn’t divorce your spouse. But buying for one, you’ll eat less food, use less fuel in both your car and home, and need fewer clothes. Unfortunately, you’ll have to pay for your own healthcare now that you’re not working for someone else.

You may counter this by saying that if you’re married, you can add in your spouse’s income. That’s fine if you’re both working 9-5 jobs with a definite income, but as a freelancer, you income will be spotty, especially for the first few years. Will your spouse be willing to provide all the income for your family?

Few people are truly passionate about their jobs. Those who are find real satisfaction in working every day. If you’re planning to write full-time, you better well be passionate about writing. Otherwise, it will end up as just another job—albeit a job with LOTS of headaches.

Can you visualize your life in 25 years? Will you still be as passionate about writing then as you are now? There will be ups and downs. Writers experience burnout just like everyone else. Are you going to be able to deal with it? While your current boss may be demanding some or all of the time, he or she is the one ultimately responsible for keeping their business afloat. When you work for yourself, you shoulder all the responsibility.

But shouldering all the responsibility isn’t all bad. As a freelancer, you’ll have to power to control what you do. You’ll be able to choose your markets. However, there may be times when all your markets collapse at the same time. You lose all your income overnight. While you may think of giving up, what about feeding your family? If you have others that are dependent on you, you may have to think twice about giving it all up and returning to the rat race.

And while your income as a freelancer can be unlimited, the reality is that a writer can only work so many hours in a day or week. You can’t work 24 hours a day, no matter how much money you think you can make. Only a few freelancers ever see the big bucks. Luck has a lot to do with it. Most earn less than they ever could working for someone else, expect possibly working for a fast food chain on minimum wage. There will be times when you’ll be earning less than minimum wage. And don't forget the benefits like paid healthcare and contribution to a retirement account.

So while freelance writing may seem glamorous from the outside, once you’re on the inside, it’s a whole different story. Think carefully before you take the leap.

Do the Hustle

Are you sitting in your corporate cubicle—either figuratively or literally—dreaming of the day when you can quit the rat race and write full time? Does the proverbial grass seem greener on the side of freelancing? Is your boss hounding you to get those reports that were due last week on his or her desk by 5 P.M? If you answered yes to any or all of these questions, then you may be in for a rude awakening when you finally do quit your day job and devote all your time and energies to writing.

Writing and writing to sell are two completely different things. In the first you may write for yourself, for the love of it, not worrying about how much time you’re spending on a piece, satisfied only that you’ve managed to put something, anything, down on paper. In the second, you need to be disciplined, to make sure you finish work on time and get it in so you can get paid. In freelancing, no work equals no pay. Are you willing to live the romantic life of a starving artist? Or do you like to eat three meals a day. If so, you’ll need to do the hustle—the entrepreneurial hustle, that is.

For the moment, forget about the writing. Have you checked your finances recently? Can you live happily without a steady salary, being paid monthly or perhaps in six months? How are you going to be able to live for an extended period while you develop your writing business? Perhaps you better check your older relatives and see if any are ready to kick the bucket and leave you handsomely endowed. For most beginning freelancers that’s not an option.

When you work for someone else, you can get up and leave at 5 P.M. unless you have work to catch up on. Are you going to be willing to work 12 hours a day, seven days a week? Sure, as a freelancer you can set your own hours. But remember, no work, no pay. That’s going to have to become your mantra.

And what about your family? Will you be able to juggle your personal life around your business? If you’re a male, will your wife assume you’ll be able to pick up the kids from school—since you’re not really doing anything anyway? If a female, will you be able to stop and cook dinner for your family or go grocery shopping? To become successful, you’ll have to learn to set priorities. Life won’t be as easy as it was when you worked for someone else.

Work won’t come to you. You’ll have to find it. And that’s where the hustle comes in. You’ll have to study the markets, seek out the best paying ones, or at least the ones at which you have the best chance at publication. This all takes time—time away from writing, itself. Wasn’t that why you wanted to quit your day job in the first place, to write.