There’s Something to be Said for Routine While Working a Day Job

Many beginning writers work a day job while working on improving their craft. Some get up extra early and write before leaving for work. Others work after dinner when they get home. But either way, their writing often suffers because the majority of the day when their mind and body are fresh, they’re working for someone else.

It’s hard to juggle a full-time job with writing. There are only so many hours in the day. So how do you work a job that drains your creative energies and still get your writing done? The answer is simple—routine.

Everyone does a few things by routine—brushing their teeth, showering or bathing, even eating. While working in a routine can seem humdrum, it’s a way to get organized and get more things done in a limited amount of time.

Before you can work out a routine for your writing, you need to figure out what you need to get done. Make a list of your typical writing chores—everything from thinking up and jotting down ideas to researching them to applying that research to your writing to the writing, itself. You can’t do all of these things every day, and you probably don’t need to. Allot a certain amount of time to each type of chore. Some will take just a few minutes while others may take several hours. Divide up the ones that take longer to do, such as writing an article or story, and divide them up into segments that you can work on daily.

It’s actually a better idea to write for shorter periods of time rather than in long stretches, so dividing up your writing, and perhaps your research times will most likely help you in the long run.

Take a look at your daily schedule. You probably don’t think about that much. Instead, you get up, clean up, eat breakfast, go to work, work at your job, eat lunch, work more at your job, go home, eat dinner, relax, and go to bed. The next day you start that basic routine all over again.

What you need to do is work your writing chores into that already established routine. You probably don’t think you have any time, but if you analyze your daily schedule, you may find that you have quite a few blocks of extra time that you could spend doing one or two writing chores.

Map out a schedule—create a spreadsheet of it so you can carry it with you. One good thing about all the technology that’s around you is that you can use it to your advantage. To paraphrase an old saying, “You can take it with you”—your writing, that is. (More next week on using technology to expand your writing and create a portable office.)

Begin by blocking in all the necessary things you need to do every day—washing, eating, cleaning, driving kids places, and working at your job. Study what you do for a week to see how long it take you to say eat breakfast. Do the same with all the other things you have to do. Then adjust your spreadsheet schedule for the times you’ve discovered.  What’s left is the time you have for writing chores. At first it may not look like you have any time left. But look again.

Can you add time anywhere—get up an hour earlier or go to bed an hour later, take less time for lunch, take less time for relaxation or relax while doing lighter writing chores like thinking of ideas or even researching online?

Now add writing chores into your schedule. Work up a routine. For instance, housewives used to reserve Mondays for wash day, Tuesdays for ironing, Wednesdays for cleaning bedrooms, Thursdays for cleaning living and dining areas, Fridays for food shopping, etc. You need to do the same with your writing chores. Assign particular chores to particular days of the week. And do them only on those days whenever possible. In addition, you need to allot time for writing every day or every other day. If you’re schedule is packed, then write for a time on weekends.

While this may sound like a lot of work, it will take a while to establish a writing routine, just like it has taken a lifetime to establish your daily routine. You’ve got to re-educate yourself so that writing becomes an integral part of your daily life, not just a once-in-while pastime.

Discipline Can Be a Good Thing

Discipline is all important to becoming a successful freelance writer—self-discipline, that is. No one will scold you for doing something wrong. You have no boss. You are the boss. So the only way you’ll get anything done is to make yourself tow the line.

To get ahead, you need to control the elements that might play havoc with your work schedule. To do this, you’ll need to anticipate problems and prepare ways to counteract them so your work won't suffer. The way to do this is to recognize patterns.

Keeping a daily or weekly journal for the first year or two of your freelance venture will help you see patterns developing. By writing down your progress—both the good and the bad things—you’ll begin to notice that they form patterns. Once you recognize the patterns, you’ll be able to take measures to break your bad ones and take advantage of your good ones.

Professional writers know all too well the pattern deadlines follow. Like trucks on a superhighway, they seem to travel in packs. It doesn't matter that you've planned them to arrive at intervals. They overtake each other and you if you don't remain vigilant.

Knowing this, professional writers build tricks into their planned writing time to minimize deadline crashes. The first step in this process is to create a Work-in-Progress chart or spreadsheet. For each project, create columns with the following headings (for non-fiction): Job Name, Publication, Query Written, Query Sent, Deadline, Research Completed, First Draft Completed, Revising Completed, Manuscript Sent, Date Sent, Payment Received, Date Received. If you write fiction, just change the headings accordingly. Then check off each item as you complete it for each project.

Let’s say you have three simultaneous deadlines. To avoid wasting time, do something for each job. Perhaps for Job No. 1 you’ll begin searching the Web for information on your topic. For Job No. 2, you’ll concentrate on interviews. And for Job No. 3, a relatively easy article, you’ll begin writing the first draft.

Professional writers follow this simple rule: As soon as you have a firm assignment to produce, take the first step immediately. By doing so, you’re on your way. The other steps follow without requiring anywhere near the effort of the first. In the case of writing a book, try starting with the easiest chapter first, no matter where it is in the book, then work on the others.

Once you've recognized patterns in your own working habits, you, too, will be able to do as the pros do. For example, you might devote your early mornings to the toughest writing chores because you know this is your most creative time. If you’re at your creative peak at some other time during the day, you should adjust your work schedule accordingly. During this time, you shouldn’t allow anything or anyone to interrupt you. With the heavy-duty work out of the way, you can devote your afternoon hours to making necessary phone calls, trips to the library, online research, or bookkeeping.

Another trick to help your self-discipline is to set a timer or alarm clock as you approach your chores. Break the job, whether it's actually writing the text, revising and editing, or diving into a pile of accumulated research, into reasonable segments, then set your timer and work against it. You'll be amazed at how much you you’ll be able to accomplish with the clock ticking away.

Yet another way to keep the work flowing is to create a daily or weekly to-do list. As you complete each chore, cross it off. At the end of the day or week, you’ll be surprised at how much you’ll get done.

Or you could compare your output with that of a more successful writer. Keep track of how often his or her byline appears not just in the markets where you'd expect to find it, but elsewhere, too. Is this writer getting into a new and promising field? Perhaps it’s time for you to consider opening up new horizons for yourself?

Also consider enlisting the help of a close friend. Tell your friend about a particularly ambitious project you're thinking about starting. Explain you're really taking a chance and that you may need reminding, now and then, about how you’re doing. If you’re friend asks “How’s that book idea you told me about coming along,” you’ll have to answer honestly or feel guilty afterwards. Be sure to choose a friend that’s action oriented, otherwise you may find yourself just talking about your plans instead of carrying them out.

All writers have ways of tricking themselves into the proper mental and emotional state for high production. Some people require the wolf to be knocking at their door, others just the opposite.
How you discipline yourself to juggle your time and work load may work fine for a while, then suddenly you find what you had been doing is no longer adequate. Your bank balance will immediately register deficiencies in your methods of discipline. Once that happens you'll have to do some fast shuffling of priorities and techniques to keep from going under. Be flexible, but remember that patterns lead to other patterns. And discipline rules.