Time is of the Essence

Time is an elusive thing. It can get away from you if you’re not careful. Before you know it, days disappear into weeks, weeks into months, months into years. And what have you accomplished? For many, the answer is not much. Well, it’s time to put your foot down and get something done—at least as far as your writing is concerned.

So how do you find time to write? Finding time to write in today’s busy world can be a real challenge. Ever since computers appeared on the scene, life hasn’t been quite the same. Now Facebook, Twitter, Instagram, Pinterest, and God knows what other social media happenings fill the hours between sunrise and sunset. And don’t forget about Email. Sending and especially answering electronic mail can take up a big chunk of your day.

And then there’s work, school, or whatever other endeavor you’re pursuing, plus the time necessary for basic necessities like eating and sleeping—oh, and don’t forget exercising. So where does writing fit in?

Everyone has the same amount of time every day. How you choose to use that time makes you successful at what you do. However, if you aren’t willing to devote some serious time to writing, then perhaps you should take some time to think about how you use your time.

Focusing is the key. You must focus your time so that you accomplish what you set out to do in writing, as well as some but not all of the other stuff. You need to decide what you want to do and what you can do without, so that you can write more—or forget it.

The choice isn’t between writing and doing something else that you don’t want to do. The choice is among a nearly overwhelming array of things that you enjoy doing, such as checking in with your friends on Facebook, reading for pleasure, or having people over for dinner. Then there’s going to the movies, watching T.V., and traveling. You may rather do the dishes, walk the dog, or do laundry than write. So faced with so many options, most beginning writers tend to choose too many and feel like they’re short of time.

While some people can fit little bits of writing or editing in between other chores, that’s just not being realistic. To get any major writing project done, you have to dedicate time to it. To get published requires a considerable effort, so little bits of time writing here and there just won’t cut it.

Writing productivity demands dedication. To get anything done and done right, you have to just do it. And that means intense concentration for the time you’ve chosen to allot for writing. Wanting to write—a dream a lot of people have—and actually writing are two different things. Writing every day produces not only more writing but also more ideas for future writing. But writing posts on Facebook or answering Emails doesn’t count. The type of writing you should be doing is the kind necessary to advance your writing career and improve your writing skills such as articles, short stories, and plays.

Writing, like exercising, is its own reward. When you don’t do it, you feel as if you’re cheating yourself. Successful writers don’t just sit around waiting for inspiration, they sit down and begin to write. At some point, inspiration usually strikes. This is much like runners who exercise in all types of weather, no matter how busy their schedule may be. Like physical exercise, writing is often not enjoyable while you’re doing it. And like exercise, it’s just a matter of discipline. If you aren’t a disciplined person, you can certainly become one.

Distractions are the bane of serious writing. They kill the flow. So turn off the Email reminder and your cell phone and let voice mail answer for you. Stay in flow. Focus on what you’re writing. This is especially important for big projects like books. Find a convenient spot to stop for the day or stop after your daily quota if you’re writing fiction. Don’t write until you get tired. You’ll only have to redo it.

To stay focused on your writing while fulfilling your daily responsibilities, including answering Email and catching up with Facebook, set aside an hour or so every day to write. Or at least set aside an hour three days a week, or even one day a week. The key is making this time a regular slot in your schedule. Don’t let anything deter you from it. And while you’re at it, write at the same time every day. And lastly, write no matter how you feel----even if you feel like you don’t feel like writing. If you want to be a writer, you must write.

Discipline Can Be a Good Thing

Discipline is all important to becoming a successful freelance writer—self-discipline, that is. No one will scold you for doing something wrong. You have no boss. You are the boss. So the only way you’ll get anything done is to make yourself tow the line.

To get ahead, you need to control the elements that might play havoc with your work schedule. To do this, you’ll need to anticipate problems and prepare ways to counteract them so your work won't suffer. The way to do this is to recognize patterns.

Keeping a daily or weekly journal for the first year or two of your freelance venture will help you see patterns developing. By writing down your progress—both the good and the bad things—you’ll begin to notice that they form patterns. Once you recognize the patterns, you’ll be able to take measures to break your bad ones and take advantage of your good ones.

Professional writers know all too well the pattern deadlines follow. Like trucks on a superhighway, they seem to travel in packs. It doesn't matter that you've planned them to arrive at intervals. They overtake each other and you if you don't remain vigilant.

Knowing this, professional writers build tricks into their planned writing time to minimize deadline crashes. The first step in this process is to create a Work-in-Progress chart or spreadsheet. For each project, create columns with the following headings (for non-fiction): Job Name, Publication, Query Written, Query Sent, Deadline, Research Completed, First Draft Completed, Revising Completed, Manuscript Sent, Date Sent, Payment Received, Date Received. If you write fiction, just change the headings accordingly. Then check off each item as you complete it for each project.

Let’s say you have three simultaneous deadlines. To avoid wasting time, do something for each job. Perhaps for Job No. 1 you’ll begin searching the Web for information on your topic. For Job No. 2, you’ll concentrate on interviews. And for Job No. 3, a relatively easy article, you’ll begin writing the first draft.

Professional writers follow this simple rule: As soon as you have a firm assignment to produce, take the first step immediately. By doing so, you’re on your way. The other steps follow without requiring anywhere near the effort of the first. In the case of writing a book, try starting with the easiest chapter first, no matter where it is in the book, then work on the others.

Once you've recognized patterns in your own working habits, you, too, will be able to do as the pros do. For example, you might devote your early mornings to the toughest writing chores because you know this is your most creative time. If you’re at your creative peak at some other time during the day, you should adjust your work schedule accordingly. During this time, you shouldn’t allow anything or anyone to interrupt you. With the heavy-duty work out of the way, you can devote your afternoon hours to making necessary phone calls, trips to the library, online research, or bookkeeping.

Another trick to help your self-discipline is to set a timer or alarm clock as you approach your chores. Break the job, whether it's actually writing the text, revising and editing, or diving into a pile of accumulated research, into reasonable segments, then set your timer and work against it. You'll be amazed at how much you you’ll be able to accomplish with the clock ticking away.

Yet another way to keep the work flowing is to create a daily or weekly to-do list. As you complete each chore, cross it off. At the end of the day or week, you’ll be surprised at how much you’ll get done.

Or you could compare your output with that of a more successful writer. Keep track of how often his or her byline appears not just in the markets where you'd expect to find it, but elsewhere, too. Is this writer getting into a new and promising field? Perhaps it’s time for you to consider opening up new horizons for yourself?

Also consider enlisting the help of a close friend. Tell your friend about a particularly ambitious project you're thinking about starting. Explain you're really taking a chance and that you may need reminding, now and then, about how you’re doing. If you’re friend asks “How’s that book idea you told me about coming along,” you’ll have to answer honestly or feel guilty afterwards. Be sure to choose a friend that’s action oriented, otherwise you may find yourself just talking about your plans instead of carrying them out.

All writers have ways of tricking themselves into the proper mental and emotional state for high production. Some people require the wolf to be knocking at their door, others just the opposite.
How you discipline yourself to juggle your time and work load may work fine for a while, then suddenly you find what you had been doing is no longer adequate. Your bank balance will immediately register deficiencies in your methods of discipline. Once that happens you'll have to do some fast shuffling of priorities and techniques to keep from going under. Be flexible, but remember that patterns lead to other patterns. And discipline rules.

Avoiding Those Dark Clouds

Dark clouds have descended over my house as thunder rumbles off in the distance. Mother Nature has been doing that a lot lately, keeping my houseplants well watered and lush. But the same thing has happened many times during my freelance career, except the storms are at times less frequent. Freelance writing is a tough business no matter which way you look at it. I’ve had to work hard to succeed in the last 26 years and even harder to make progress. Every time I think I’m well on the way, another obstacle crosses my path. These dark clouds can be daunting and can usually be avoided—although not always.

One of the first of these headaches will be to convince those around you—family, friends, lovers, and yes, even creditors—that you’re really working. Everyone in business for themselves finds themselves in this position. But with freelance writers it’s even harder because much of time a writer spends thinking, which, let’s face it, doesn’t show any physical activity.

Another dark cloud that interferes with many writers’ work is discipline. In this business, it’s imperative to be disciplined. You’ve got to get work done no matter how you feel or how nice it is outside. When it’s a beautiful day, especially in the summer, I take my work outside. I love working on my patio. It’s the ideal place to mull over notes and get my thoughts together. Sure, you can take off whenever you want, but taking off too often doesn’t provide you with money to pay your bills.

To become successful in this business it’s important to have some business acumen. You’ll need to manage your money very carefully and market yourself and your work. Many writers see these as stumbling blocks to their creativity, but both need to work hand-in-hand with it. According to the Small Business Administration, the single biggest reason for failure is a lack of expertise in a chosen field. Second to that comes a lack of understanding of the business side—such things as managing inventory, bookkeeping, understanding what your overhead will be, and managing your cash flow. Unlike a job at which you get paid every week or two, payments will come in sporadically. It’s important to know how to manage your money to make it last.

In the beginning, it may be a struggle to keep going, but eventually you may have the problem of too much work—too many assignments or deadlines. Right when you have several short pieces to complete, your book editor sends you your final galley sheets to be read in just five days! Or right when you plan to enjoy the holidays with your family, a magazine editor calls with a rush assignment that needs to be completed before the New Year. To keep your head straight, you need to set your priorities and make to-do lists—and follow them.

Sometimes, there are even darker clouds on the horizon. During my career, I’ve lost all of my markets at least six times. This happened for a variety of reasons, most of which I can’t begin to fathom. Perhaps my favorite editor left the publication or maybe the publication folded, neither of which I could control. Perhaps the economy takes a nosedive and advertisers stop purchasing ads. Fewer ads equals a thinner magazine, in my case, which results in less editorial and, thus, fewer or no assignments.

This happened in 2001 right after 9/11. Because one of the major areas of my expertise is travel writing, I found myself adrift going into 2002 and have yet to fully recover 10 years later. That one event changed things globally, knocking out many travel markets. But I didn’t let that stop me and turned to other markets I had been cultivating.

And when times get tough, creditors get nasty. To avoid this, I try to stay on top of my bills when times are good so that I have a good record coming into bad times.

One of the most bothersome of those dark clouds are editors who cry on my shoulder that they just can’t pay very much—but want the world. I try not to give in, but sometimes I have to because I need the money. It’s important to judge how much work you’re putting into a project compared to what you’re getting paid. Too many freelance writers work for too little.

Another headache that writers have to deal with today is keeping their office equipment in good running order. Computers are great at increasing productivity until they break down. Most writers know little of the workings of their computer and have to trust other people to fix them which can often be an expensive process.

Lastly, the fast-changing world of communications and the many new outlets for it have changed publishing substantially, making it hard to adjust to competitive conditions. The secret is to evaluate those changes and cope with them. But with the speed of things today, that’s not always possible.