Reaching for the Top

It’s the end of another year and time to take stock of what you’ve accomplished. Take a moment to list your outstanding and most successful projects. Perhaps you’ve reached a plateau at which you’ve been selling a variety of short articles to regional or trade magazines. You’ve definitely succeeded but not at the level you want. Do you still long to write for the top markets in your subject area? This year may be the time to make that longing a reality.

No one can promise you'll be able to make that enormous leap into top-paying markets. But if you’ve bolstered your credits by doing good work in the lesser markets, you’ve put yourself in the running for a shot at the top. If you’ve learned how to formulate queries that sparkle with excitement and precision so that top editors will take you seriously, then you’ve got a chance.

Too many beginning writers start out by sending queries or manuscripts to the editors of top publications only to be shot down or, worse yet, ignored. They wonder why their work is constantly rejected with form letters or Emails. Most never stop to think that perhaps they’re just not good enough. In order to crack the top markets, you have to be able to write well and have a bit of luck.

Improving your writing skills is easy. The more you write, the better you’ll become. However, you may need some help along the way. Be honest with yourself and list the writing skills you either lack or that need improvement. Once you have that list—and it shouldn’t be that long—you should do something about improving your skills.

Lady Luck also plays a big part in getting plum assignments. Being at the right place at the right time or offering the right story to the right editor at the right time is the key. That’s a lot of “rights.” And you can’t hope to always be in the right position for a particular publication. To do that successfully, you must study the periodical, inside and out, forwards and backwards, for at least a year’s worth of issues. Get to know how the editor thinks. Read their commentary at the beginning of the magazine, then read the readers’ comments and the editor’s reply to them.

Explorations into this rarified territory may lead to frustrations. Sometimes you'll be ahead of your time with an idea or concept. Have you ever been out of step? Have you ever appeared foolish because you forecast what others can't yet envision. Is your style of expression too avant garde for all but the most fearsome publisher to toy with. Don’t write for the culturally elite. Write for the masses. There are quite a few magazines aimed at the super rich. If you aren’t a jet-set type of person, then you won’t know how those readers think. For example, if you always camp out when you travel, you’ll have a hard time writing about ultra luxurious hotels with any credibility. Your budget-minded approach will constantly force you to question the high price of everything.

With a strong belief in your idea and a good deal of perseverance coupled with patience, you may find that your ideas will eventually pay off handsomely.

To reach for the top in freelancing, you'll want to consider all the possibilities. Other than negotiating for a position as a special correspondent or a columnist, or adding photographs to your package, or reexamining your ideas to see if they were ahead of their time when you first presented them, your path through the freelancing ranks might begin with writing for newspapers, then move to the pulps and small-circulation magazines. Eventually you might get a few pieces published in middle-market periodicals paying from $300 to $500. From there, you might move up to those paying $750 to $1,500 per article.

If you find yourself poised to reach for the top rung of the freelance ladder as the new year dawns, stretch as far as you can and perhaps you’ll make it.

The Business Side of Photos for Freelancers

Adding photography to the list of talents you offer editors will greatly increase your odds at getting published. After you purchase a digital camera and get some instruction in using it, you’re almost ready. Before you start taking photos to accompany your articles, there are a couple of things you should know about.

The kind of photos you take of your family and on your vacations just won’t do. These more then likely are snapshots, quick shots you take on the fly without much thinking. To create good photographs, you’ll need to know what you need to illustrate your work.

Before you begin taking your own photos, study the photos used with articles in the magazines or other publications in which you want to be published. Notice how many people are in them, what information they convey to the reader, and whether they’re in horizontal (landscape) or vertical (portrait) format. Search for the listings for these periodicals in Writer’s Digest’s Writer’s Market or some other market directory. Read what the editors require in photos or contact them to get a copy of their publication’s photo guidelines.

While you’re at it, check to see what they’re looking for in cover photos. Photographers working regularly with these periodicals usually do the covers, but it doesn’t hurt to check. Remember, cover shots are always in portrait format. Be sure to leave an area clear of objects and such at the top for the magazine’s title. Keep cover shots simple, especially if the publication places other text on it. Again, check back issues of whatever periodical you plan to shoot a cover shot for to see what they’ve done in the past. A good way to increase your odds here is to include several good cover shots in the selection you send along with your article. If the editor places your article in a prominent place in the magazine, chances are good that he or she might choose to use one of your cover shots to lead readers to it.

When composing your shots, be sure to get in close. Always imagine that your photo will be printed no longer than a quarter of a page. If it’s that small, the closer you are to your subject the better. Also avoid crowds of people. Unless the art director—the person who ultimately lays out your article and photos—decides to make one or more of your shots double-page spreads, readers will be barely able to see the people in the crowd.

Art directors of today’s periodicals like their photos to be bold and graphic. They’ve learned from the pages on the Web and want to make their pages stand out, too.

Good exposure is paramount. If you can’t figure out how to refine your exposure or are just starting out, shot everything on AUTO. No one will know. It’s the end photograph that counts. If it’s a good one, you’ve succeeded, no matter how you got there.

Another photo selling point is to give editors a good selection of photos. Let them choose which ones they want to use. How many photos you send along depends on the length of the article and status of the magazine. For short pieces in lower-paying markets, three or four photos might do, but for longer pieces in higher-paying markets, you might send up to 20.

Today, most digital cameras have rather high megapixel resolution. That means that the photos they produce are huge—too big to send along with your article text. Before you send your photos, you’ll need to resize them and change their resolution to 300 or 600 dpi (dots per inch). Make each photo 6x8 inches or 7.5x10 inches by 300 or 600. The higher the resolution number, the larger the image file size.

Freelance writers used to send their photos as slides or color prints. Today, almost all photography is done digitally and sent electronically. If you don’t know how to attach photos to your Email messages, you better learn fast. When you have a larger amount of images to send, send several messages, attaching three or four image files to each message. Most likely your editor will have high-speed Internet service, but even so it’s best to break up your photo group in case one or more of the messages drops into the black hole of cyberspace.

Some publications pay extra for photos while others include them in an article/photo package. If some of the periodicals you want to work with don’t pay very much, you might consider letting the editor know where he or she can obtain stock photos to use with your article. If you’re not getting paid extra for your photos—or at least enough for the package—you might want to forego taking your own in favor of using others that are readily available.

Learn how to use a digital camera and shoot photos with some imagination. Shots with different angles, shots with different lenses, shots with impact are the ones editors like.

Add Value to Your Writing With Photos

Today, we live in an iconographic world. Images bombard us from every angle. In the good ole days back in the early 20th century, photography was a new form of communication and for the most part stood by itself. As the century progressed, writing changed as photographs drew readers to articles and stories. Photos topped the front pages of newspapers and the covers of magazines. It was the photos that began to be the main selling point for periodicals.

Many freelance writers look at photography as a chore, an extra step that takes them away from their main purpose, writing. In fact, photography can enhance writing, adding a third dimension to an otherwise two-dimensional medium. But creating good photos is a skill, and one not easily learned until today.

Photographs add value to any piece of writing. Most editors want them included with articles. Some pay extra, others include them in the price of the package. So as a freelancer in today’s upside-down, inside-out world of publishing, it will pay you to take the time to learn some photo basics.

With the advent of digital photography, learning to take good photos just got easier. One of the big advantages to using a digital camera is that you can see your photographic mistakes right after you make them. Instead of waiting until after your film has been processed to see your results, you can see them instantly. This allows you to retake the photo if necessary to assure you that you have the image you want and need to complement your story.

However, not all digital cameras are created equal. Don’t fall into the trap of purchasing a cumbersome, extremely complicated DSLR—a digital Single Lens Reflex is a camera which has removable lenses. Just because a camera like this has all the bells and whistles doesn’t necessarily make it a good one for you. And while you’re at it, forget the photo vests and all the other pseudo-professional gear. A fancy camera and fancy gear won’t make you a good photographer. You’ll only look like one. What you need is a good basic camera that will enable you to capture what you need to enhance your writing package and make it more saleable.

With today’s high-resolution, high megapixel-sized digital cameras you can obtain good photos without much effort. In fact, you can operate the camera on the AUTO setting and get fine results. No one will ask you how you took the photo. They’ll only see that it works perfectly with your article or story.

But you will need to learn a few things. Check in your local area for a non-credit digital photography course. These run from 4 to 10 weeks and cover all the basics. Don’t worry if the course isn’t taught in a computer lab. Remember, you need to learn to use your camera, not a computer as such.

The best type of camera to start out with is a compact model. One like the Panasonic Lumix DMC-ZS8, which sells for less than $200. It includes loads of features, allowing you to take great photos without straining your brain or your budget. Learn to use this type of camera well, then consider moving up to a super-zoom.

A super-zoom digital camera has a powerful zoom lens that will enable you to take photos at an extreme wide angle for overall shots to a long telephoto of up to 600mm. The cameras weigh less than a pound, and everything is included—no extra lenses to buy or lug around. This helps with your budget and your back. But start off with a simpler camera first. The photos you get from it will work just fine with your writing.

NEXT WEEK: More on using photos to improve your odds at publishing.

Step by Step

For beginning writers, the hardest step towards publication is the first. Once they achieve that first step, the others come easier. However, too many beginning writers mistakenly believe that they should begin at the top. After all, they look to bestselling authors for inspiration. One makes it into a top magazine on the first try while another lands their first book on the New York Times Bestseller List. The odds of a beginning writer making either of those are worse than winning the Mega Millions jackpot.

The first step is the all-important one. Making sure that one is solid takes perseverance and patience, plus lots of hard work. The best advice is to start small—write a short article or a short story, not a book. Writing a book is like having a baby elephant. It takes 22 months to grow in the mother’s womb and a lot of care after it’s born. On the other hand, writing a short piece is like a chicken laying an egg and sitting on it until it hatches.

Once you’ve had a piece published, you need to keep moving farther out on a limb—but without falling off.  If you write non-fiction, you might publish several short articles in your local newspaper. If you prefer fiction, you might publish a short story in a small literary magazine–for a little pay, of course.

The next step should be to contact a regional magazine, suggesting an article on a subject you know well or a short story. A good way to get feedback before jumping into unknown waters is to write an article or short story and let several friends or colleagues read it. Feedback from "readers" at this stage is more important than acceptance from an editor. If "readers" like the piece, then an editor will most likely enjoy reading it, too. But its more than just liking it. Discussing your article or story with your "readers" to obtain detailed feedback is even more important.

But before you send a piece anywhere, it’s equally important to study the periodicals to find out what they publish—a least a year’s worth of issues. Read the content as well as the ads to find out what sort of content to send the editor’s way.  And reading the letters to the editor will give you a clue to what readers are thinking.

Nothing builds confidence like money in the bank and words in print. Until these accumulate in sufficient amounts, writers rely on substitutes—hope and encouragement. Some beginning writers treasure the letters of rejection that come back with manuscripts they submitted on speculation. They pore over them with a fine-toothed comb searching for clues as to how the manuscript might be revised to become a winner. However, too often they read too much into the editor's words. It's better—and more professional—to immediately send the rejected manuscript to another market, or to revise it and begin again.

But if an editor says he or she has too many stories and might be interested later, you should put a note on your calendar to do just that. If an editor says the idea isn’t a good fit with the publication but would consider others, it’s a good idea to immediately send more ideas.

Many struggling writers feel that their work is better than comparable material they see in print. Just because a piece has been published doesn’t mean it’s good. It’s all subjective. Writers learn to depend on the likes and dislikes, and whims, of editors. Having your article or story rejected may have nothing to do with the subject or your writer’s skills.

Therefore, don’t take a rejection personally but look at the situation objectively. Is getting a piece in a particular publication all that important or will trying for another equally good publication suffice? As in the fable of the tortoise and the hare, slow and steady wins the race.

Give 'Em What They Want

As a freelancer, it’s important to give editors what they want, not what you think they want or what you personally feel strongly about. This applies not only to periodicals—magazines and newspapers—but also to books.

Editors will tell you what they want, if you ask them. Their needs aren’t a closely guarded secret. But for the most part they’re too busy trying to fill those needs to broadcast them. They do, however, try to get the word out to writers by publishing writer’s guidelines for their particular publication. You’ll usually find these on the publication’s or book publisher’s Web site. These guidelines, and they’re just that, guidelines, cover all the basics about a publication—the number of readers, preferred subject matter, length of articles or books, method of submission, amount of payment and when you can expect to receive it, and, most importantly, the number of articles or books published in a year.

But these are only guidelines. Editors don’t often know exactly what they want until they see it. They’re kept busy trying to please their bosses, trying to make next month's issue better than the last, and trying to figure out what their readers will want to read six months ahead. At the same time, they’re keeping a watchful eye on the market—for magazines, paying attention to newstand sales and subscriptions, and for books, checking on print and ebook sales.

Magazine editors also have to worry about the amount of editorial space they have to fill each month. What if a writer doesn’t meet a deadline? What if the story submitted is badly written? What if the story doesn’t end up the way the editor thought it would? That’s a lot of “what ifs.”

And while book editors may not have to worry about one article, they have to think about whole books not working out. What if the writer fails to develop the book the way he or she intended? What if the writer drastically overwrites and the manuscript needs extensive editing? What if the market for the book fell apart during the time the writer worked on it? Again, that’s a lot of “what ifs.”

Sometimes it takes an on-the-ball freelancer to come up with a snappy new idea that grabs the editor’s attention. As a professional writer, you’ll need to have your fingers in lots of pies. You need to keep up with the latest trends. You need to prospect for nuggets of information, which you can assemble with other nuggets into a cohesive whole. In short, you need to be a gold mine of ideas.

Besides studying numerous writers’ guidelines, you’ll also need to analyze a magazine's or book publisher’s needs, so you can keep up with the changes, such as spot an editorial rearrangement or a shift of emphasis in editorial matter. Study at least a year’s worth of issues of a magazine or, for books, study the publisher’s latest book catalog to see what’s on the docket for the coming year.

Remember, editors think ahead—sometimes way ahead. Just like retail clothing buyers, editors think six or more months ahead. They’re planning their June or July issues in January. In July, they’re planning their December, holiday issues. If you’re submitting a proposal for a Christmas story in November or December to a magazine with a three- to six-month lead time, you're wasting your time. Length of lead time is the first question you’ll want to ask an editor. The second is when can you expect to be paid. Often you’ll find the answers to these two important questions in the writer’s guidelines. But just to be sure, it pays to ask. Magazines often plan their issues six months to a year ahead while book publishers often plan their projects two years ahead, depending on how long it takes them to get a book in print.

The only surefire way to find out what an editor wants is to try to give it to him or her. Don't query once, then stop after one rejection. If you do your homework and query repeatedly with different ideas, you’ll eventually hit your target.

Generally, editors want—or at least wish they had—what their competitors already have. They  want top-name writers, even if they can’t afford them. They want what their readership surveys to  tell them their readers want, even if they often don’t. They want writers to do their part and write stories that their readers will love, even if this doesn’t always happen. To hit the mark, you have to keep trying, again and again and again.

Stringing Along

One way I got by early in my freelancing career was to become a stringer. The term stringing goes back to early newspaper days when a reporter's copy was "strung together," so the newspaper paid him—there weren’t very many female reporters back then—by the inch. Today, that term means working for a newspaper or magazine “from the field,” turning in ideas and stories to the editor either when I find them or when the editor sends me an assignment.

Each publication sets up its stringer network differently. Some stringers receive small retainers plus a fee for an article when the publication prints it. More often than not, publications forego the retainer in favor of a loose agreement as to the acceptance of pieces or guaranteeing a certain number of them will see publication throughout the year. Or the publication will just keep feeding me regular assignments with no guarantee—the most common practice. Either way, the editor knows the quality of my work and how to get hold of me fast.  In turn, I know what kind of stories they want and how to present them, including sending photos if needed. From experience, I know I can count on a certain amount of work each month which helps me plan my budget. What’s even better, I can string for several publications at the same time as long as they’re not competing for the same readers.

When I first started freelancing, it took a while to find a publication willing to take me on as a stringer. Just by luck, I was working as the manager of a mom-and-pop travel agency. A friend at another agency signed me up for a press trip to Guatemala at a trade show. At the time I wasn’t writing for any publication and needed an assignment to go on the trip. I cold called the managing editor of a travel trade magazine. She was interested in the destination and gave me an assignment to write about tourism there. Upon publication, I was to be paid a whopping $30. She liked my article so much, she started assigning me more of them. Soon, I was writing two or three articles a week for her. These pieces weren’t especially complicated to research or difficult to write, which left me time to try to get articles published in other publications.

Four years later, I had quit my day job as a travel agent and jumped head first into freelance writing. One morning I cold called the managing editor of the Philadelphia Business Journal—I live just outside the city—and explained that I had experience covering business topics (Isn’t tourism a business?) and was interested in writing for him. I pitched an idea to him, which he liked, and I got my first assignment. After completing several other assignments, he began to call on me every week, sometimes twice, to cover a variety of business stories. Some were news while others were features. He gave me feedback on my articles, telling me what he wanted or didn’t want. As time went on, he even told me who to call on for interviews and gave me their phone numbers. The Journal paid $160 for each article. In most cases, I had three or four days to complete a story from research to finished article. He knew I could turn a story around very fast and that he could count on me to be accurate. At the same time, I was still writing for my original travel trade publication.

While the per article amount may not seem like a lot in either case, it quickly became income I could count on while I tried to get published in national magazines.

Working for both publications, I amassed a tidy file of contacts in business and tourism. I knew who to call for what and could get in touch with people quickly. This was before the Internet and E-mail. The articles I wrote for these publications and others like them became the core of my freelance business—at least until I got published in larger national magazines.